Position: Logistics and Admin Officer - Engineering Only
Job Description:
Robust and dedicated Logistics and Administration Officer to provide support in logistics, procurement, and administration activities.
Responsibilities:
- Planning and tracking of logistics, transportation, custom clearance and Delivery.
- Book oversea shipments through local and global fright forwarders.
- Coordinate with clearing agents to facilitate custom clearance.
- Review shipping documents and ensure all requirements and local authorities approvals are in place to ensure smooth clearance.
- Make sure all incoming deliveries are registered and processed in the Procurement / logistics database.
- Review MR’s as received from the projects and issue RFQ to the suppliers and partners.
- Review suppliers quotations and negotiate prices and terms.
- Validate prices with budget and coordinate with pre-sales team to verify cost and part numbers.
- Issue PO’s in the system and obtain management approvals.
- Maintain records and update the tracking reports in timely manners.
- Follow up on suppliers payments and maintain payment status report.
- Follow up on material deliveries to the project sites and update the records and tracking report with delivery status daily basis.
- Maintain updated HR records of all employees.
- Process all HR and administrative requests from employees and management.
- Support and assist Senior management for all administration requests.
Experience
⦁ 3-5 years of relevant work experience, in Logistics, Procurement and Administration or similar.
⦁ Solid Experience of logistics, custom clearance and procurement of goods.
⦁ Excellent computer skills including MS Office (Word, Excel, and PowerPoint)
Skills and abilities
⦁ Organized self-starter, able to work alone or as part of a team.
⦁ Ability to work under pressure and under difficult circumstances.
⦁ Excellent administration and record keeping skills with a commitment to accuracy and excellent attention to detail.
⦁ Strong interpersonal skills and ability to adapt as part of a small team.
Knowledge
⦁ Very good IT skills including excel and spreadsheets.
⦁ Experience managing relationships with external stakeholders.
⦁ Experience of representing an organization externally.
Education/training
⦁ A university degree in Engineering only
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